If you are eligible for travel reimbursement (ex. non-R1 Institutions) please note that reimbursements will be processed through the UCR campus system therefore all expenses must comply with UCR's travel policies.

To be reimbursed, you will be contacted by Kate Seo, kate.seo@ucr.edu our department’s travel coordinator, who will request you to fill out a Non-Employee Traveler form, which you will receive via an automated email from Oracle; please complete the form at your earliest convenience to start the reimbursement process.

Here are the details for our guest travelers. Please review this information carefully along with the following information.

Airfare: Coach/Economy Lodging: The maximum allowable nightly lodging rate is $333. Confirm you will receive an itemized receipt to include a daily breakdown of the room rate Rental Car: Intermediate or smaller only. UCR will not reimburse additional insurance options Meals: There is a maximum of $92 per day for meals. Keep track of your daily meal expenses along with receipts. We do not require receipts for items under $75.00 but we recommend that you keep all receipts.

Below is additional detailed information that might be helpful with your planning:

• Detailed receipts with a breakdown of expenses and showing confirmation of payment are required for all expenses (hotel, airfare, car rental).
• If you book a “package” that includes airfare and hotel (not recommended by UC), at booking, confirm they will provide the necessary detailed information so you have the proper documentation for reimbursement.
• If you book an AirBnB, make sure they break down the cost and taxes per night.

Additional questions or concerns? Please contact Carolyn Franklin, our Program and Administrative Coordinator ( cfrankli@ucr.edu).