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====== Reimbursements (If Applicable*) ======

If you are eligible for travel reimbursement (ex. non-R1 Institutions) please note that reimbursements will be processed through the UCSB campus system therefore all expenses must comply with UCSB's travel policies. A quick guide can be found [[https://drive.google.com/file/d/1kBadf4hHUUqp-f5WVJH5FtCQ1qpeg9OR/view|here]].

To be reimbursed, you will have to submit the following through our [[https://docs.google.com/forms/d/e/1FAIpQLScIDTIkV5zarJzEqs4Put8dOQsh8UgVC4zM2NMuKpnqtI3_LQ/viewform?usp=header|ExFAB Travel Reimbursement Form]]:

  - [[https://drive.google.com/file/d/1kxQ1uXD_3xQ8JZFJpIAc26xmnNx9IcIF/view|Guest Traveler Domestic Worksheet]] (if applicable) 
  - [[https://docs.google.com/spreadsheets/d/1IkqoXLyw9psY2ht5LbS2STEP0fHfcUbWfp5Fmy8i4pE/edit?usp=sharing|Itemized Expense Log Spreadsheet]] 
  - [[https://drive.google.com/file/d/1rW92qAcfsbDKdk32voWhswHVlfVbJ3_b/view|Declaration of Immigration Status]] (if applicable) 

-----------------------------

Be sure to review the travel guide at the link above.

**Airfare:** Coach/Economy\\
**Lodging:** Confirm you will receive an itemized receipt to include a daily breakdown of the room rate
and taxes. This is required for reimbursement.\\
**Rental Car:** Intermediate or smaller only. UCSB will not reimburse additional insurance options.\\
**Meals:** Keep track of your daily meal expenses. These will need to be entered in a log.

Below is additional detailed information that might be helpful with your planning:

You will need to complete a [[https://drive.google.com/file/d/1kxQ1uXD_3xQ8JZFJpIAc26xmnNx9IcIF/view|Guest Traveler Domestic Worksheet]] listing all your travel expenses. Please itemize your expenses and meals in a __[[https://docs.google.com/spreadsheets/d/1IkqoXLyw9psY2ht5LbS2STEP0fHfcUbWfp5Fmy8i4pE/edit?gid=0#gid=0|spreadsheet]]__. There is a maximum of $92 per day for meals, and we will only cover expenses for your meals (no other travelers or entertainment expenses). We do not require receipts for items under $75.00 but we recommend that you keep all receipts to accurately complete the worksheet.

The maximum allowable nightly lodging rate is $333.

Detailed receipts with a breakdown of expenses and showing confirmation of payment are required for all expenses (hotel, airfare, car rental).

If you book a “package” that includes airfare and hotel (not recommended by UC), at booking, confirm they will provide the necessary detailed information so you have the proper documentation for reimbursement.

If you book an AirBnB, make sure they break down the cost and taxes per night.

All information will be submitted in the [[https://docs.google.com/forms/d/e/1FAIpQLScIDTIkV5zarJzEqs4Put8dOQsh8UgVC4zM2NMuKpnqtI3_LQ/viewform?usp=publish-editor|ExFAB Reimbursement Form]] with attached PDF receipts for each expense (hotel, airfare, car rental and any other expenses over $75) along with the [[https://drive.google.com/file/d/1kxQ1uXD_3xQ8JZFJpIAc26xmnNx9IcIF/view|Guest Traveler Domestic Worksheet]].

If you are not a U.S. Citizen, please complete the [[https://drive.google.com/file/d/1rW92qAcfsbDKdk32voWhswHVlfVbJ3_b/view|Declaration of Immigration Status]] form and attach the appropriate documentation. This must be submitted with your reimbursement request.

Additional questions or concerns? Please contact Nina Myers, our Program and Administrative Coordinator ([[ninamyers@ucsb.edu|ninamyers@ucsb.edu]])